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Blanket Purchase Orders For Food Purchases
- Departments must submit a justification (i.e. general description of events to be held) along with each requisition submitted for blanket food encumbrances.
- When departments submit an invoice for payment against a blanket encumbrance, along with their payment approval departments must also provide the following:
- A detailed program and or event description specifying the nature of the university business conducted and its benefit to the State/University, must be provided.
- A listing of each individual in attendance at the event and their relationship to the business conducted must be submitted along the payment/reimbursement request.
- Original itemized receipts (i.e. receipts with detailed food/beverage purchase information). Credit card receipts and/or statements will not be accepted for reimbursement.
- Blanket encumbrances should be estimated for an entire fiscal year and submitted on a single requisition for each vendor. Departments should refer to prior year expenditures when estimating blanket encumbrances for food purchases. Should the need arise for additional funding a change order must be issued increasing the existing purchase order. All encumbrances, whether they are initial or subsequent increases, must adhere to all appropriate OSC Procurement procedures when exceeding $2,500.00.
