Travel associated with sponsored projects is governed by The Research Foundation’s Travel Policy. That policy incorporates the broad Federal regulations that govern travel. Sponsors may impose additional constraints on travel. Investigators must be aware of the constraints imposed by the Fly America Act which requires the use of American carriers except under very strict circumstances.
The research community can take advantage of the Citibank Central Travel Account (CTA). See Credit Card Programs on the Procurement Office website.
Travel – Procurement Office
For additional guidelines, see the Procurement Office’s Travel Policies.
Travel Advances
Travel advances are available to project directors and project staff, with PD approval, for allowable trips associated with research grant activity. Travel advances are limited to 80% of the
maximum per diem allowance for meals and lodging and 100% of transportation costs payable to common carriers. Only one travel advance will be issued at a time with the exception of continuous
travel status or unusual circumstances. Travel dates must be within the approved period of the award. Upon return, advances must be accounted for promptly (no longer than 2 weeks) with original
receipts.
Fly America Act
Except under specific circumstances, U.S. flag air carriers must be used to transport personnel and property when the costs of transportation are charged to federal grants, contracts, or
cooperative agreements. This requirement applies to transportation to, from, between, or within a country other than the U.S., when U.S. carriers are available without regard to cost or
convenience. For specific exceptions and definition of available, see the Research Foundation Travel Policy, copies of which may
be obtained from your Grants Management Specialist at ext. 2-9038.
NSF Awards and Administration Guide Section on Travel
http://www.nsf.gov/pubs/policydocs/pappguide/nsf09_1/aag_6.jsp#VIG
