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Transferring

  • Transferring to Stony Brook

    Transfer-In Students

    Students who are admitted to Stony Brook University from another U.S. college, university, high school or language program on J-1 status are considered “transfers”. This refers to the transfer of the student’s SEVIS record from one institution to another.

     

    Eligibility

    You are eligible to transfer to Stony Brook University if you:

    1. Are maintaining lawful F-1 status,
    2. Meet all academic requirements for admission and
    3. Submit documentation necessary for the issuance of a DS-2019.

    Please Note: Your course of study at Stony Brook must begin during the next available term.  Because each student's case may differ, contact Visa and Immigration Services for additional guidance .

     

    Transfer-In Process

    Step 1: Once you’ve applied to SBU, login to accessVIS and submit all required forms in the Request a Form I-20/DS-2019 tab. You also must submit the International Student Transfer Report on the SEVIS Transfer tab.
    Step 2: Upon admission to SBU, inform your current/previous International Student Advisor you plan to transfer. We will contact him/her to release your SEVIS record to Stony Brook University. Stony Brook cannot issue you an I-20/DS-2019 until your SEVIS record is released.
    Step 3: Stony Brook will issue you a DS-2019.
    Step 4: Complete the Immigration Intake procedures in accessVIS and attend the New International Student Orientation.

    Important Note: Students who leave the United States between transfers must use Stony Brook University’s DS-2019 when arriving for inspection at the port-of-entry. Please keep all previous I-20 for Intake procedures.

  • Transferring from Stony Brook

    Transfer-Out Students

    Admission to a new school does not by itself authorize an international student in J-1 status to begin studying full-time at the new school.

    You must request that Visa and Immigration Services transfers or releases your J-1 SEVIS DS-2019 record to your new school before you can begin full-time studies there. The U.S. government calls this process a “SEVIS transfer.” (It is different from an “academic transfer.”)

    There are several benefits to a SEVIS transfer:

    • You do not pay the $200 SEVIS fee again;
    • You can remain in the U.S. in between programs;
    • You maintain the same current SEVIS ID number.

     

    The U.S. government considers all the following examples to be possible “SEVIS transfer” situations:

    • Completing a program at one school and starting a new program at a different school
    • Currently studying at one school and deciding (before completing program) to change to a new school.
    • Currently doing AT and starting a new program of study at a different school



    Eligibility for a SEVIS Record Transfer

    • You must currently be maintaining J-1 status
    • You must have an offer of admission from a new school
    • You must apply to transfer to the new institution before the last day attended at Stony Brook, or before the last day of your post-completion AT.
    • If you will be changing your type of degree or major field of study, you must discuss your transfer eligibility with a VIS Advisor.
    • You must begin classes at your new school during the next available term.


    NOTE: If you are not eligible to transfer your SEVIS record from SBU to the new institution, you must request that a new SEVIS record be created by the new institution. You must leave and reenter the United States using the new I-20/DS-2019 and consult an advisor at the new institution for further instruction on travel and re-entry.

     

    How to Apply

    If you've been admitted to a U.S. institution and wish to have your SEVIS record transferred, you must complete the Transfer Out Request in accessVIS .  Uploading the following items and indicating your preferred SEVIS Transfer Release Date:

    • Acceptance Letter issued by the U.S. school or institution you wish to transfer to.
    • A receipt from Student Accounts showing all outstanding balances have been paid. Need help finding your Paperless Billing Statement, click here!
    • ‘Transfer In’ form from new school/program (if applicable).

     

    What is the SEVIS Transfer Release Date?

    Only one school at a time can access your J-1 SEVIS record. On the SEVIS I-20 transfer release date, SEVIS access “transfers” from Stony Brook to your new school. The SEVIS transfer affects your J-1 benefits, including employment, travel, and I-20 validity.

    Although the transfer release date is often at the end of the academic semester, your SEVIS record can be released at any point the above noted criteria are satisfied and an earlier release date is determined based on your new institution’s academic calendar.

    On the SEVIS transfer release date:

    • The Stony Brook’s VIS office loses access to your electronic SEVIS record
    • Your new school gains access to your electronic SEVIS record, and can now create your new DS-2019.
    • On-campus work authorization is cancelled
    • The SBU I-20 is no longer valid for travel to the U.S.

     

    Frequently Asked Questions